End-to-end bid management workflow in Velstrian Bid

Overview

Velstrian Bid accelerates tender writing for suppliers by automating the repetitive ingestion, compliance cross-referencing, and draft formulation processes, while keeping human experts in full control of every word.

Phase 1: Ingesting the ITT and Specifications

Upload the full tender pack into your workspace. Velstrian Bid parses:

• Invitation to Tender (ITT) guidelines and submission timetables.
• Specification documents and technical scopes of work.
• Evaluation criteria, weighting percentages, and word count constraints.

Phase 2: Extracting the Compliance Matrix

The platform extracts every explicit requirement and unspoken question into a live compliance checklist. Each item indicates the maximum marks available and the corresponding response envelope.

Phase 3: Evidence Matching and AI Drafting

Using your organisation's Evidence Vault, Velstrian Bid retrieves relevant ISO certifications, past case studies, and policy clauses. It then crafts high-scoring draft responses that cite specific corporate facts rather than generic assertions.

Phase 4: Review, Scoring & Export

Review draft answers against scoring rubrics (such as PPN 026 / Crown Commercial Service scales). Once approved, export your complete submission directly into formatted Word or PDF documents with an accompanying compliance index.